LIST OF DOCUMENTS (BPP)

(STATEMENT: the following words or article can't be reproduced by anyone. If else, the one shall take all consequences)

list of documents

A certificated - if any (like ISO9001, SA8000. ISO1400I etc) B written polices for 1 child labour 2 female employee 3 discrimination 4 forced labour 5 working hours 6 compensation 7 health and social facilities 8 safety 9 freedom of association and collective bargaining 10 enviroment 11 human rights 12 others… C financial documents 1 declarations (wherever required) 2 business license 3 audit reports (internal, external, reconcilliation) 4 invoices (issued and received) 5 KYC & KYS Forms 6 appointment letters (wherever required) 7 financial policies and procedures 8 training records D subcontractors and suppliers/subsuppliers 1 evidence of best endeavours adopted by the entity 2 evidence of compliance by contractors and sub contractors 3 List of Subcontractors and Suppliers with the type of services provided by them. 4 Written Commitment with the suppliers on Social issues, 5 Supplier/Subcontractors evaluation procedure and policies, 6 Supplier/Subcontractor and License of the Contractor 7 Registeration of Subcontractor and License of the Contractor E Social responsibilities 1 ID Cards 2 Working Contracts given to the workers 3 Attendence Sheet for the last one year 4 Punch Cards/Times records for the last one year 5 Wage Slips for the last one year 6 ESI, PF Challans and related documents for the last one year 7 Records of loans provided to the workers 8 Records of Bonus provided to the workers 9 records of Wages (for Unskilled, Semi-skilled and Skilled Workers)provided to the workers 10 Records of Inspections done by the Government Officials 11 Records of the age proof of the workers 12 Documentation on pregnant women & maternaety leave for the last one year 13 Work Instructions/Rules The following documents are required for the last one year 14 Health and Safety Trainings 15 Fire Drills 16 Evacuation/mock drill 17 Fire Safety Training 18 First Aid Training 19 Material Safety Data Sheets of the chemicals in use 20 inspection records for the Lifts for the last one year 21 inspection records for the Lifts for the last one year 22 Inspection Book (at least with the entries for the last one year) 23 Reports and Corrective Actions taken for audits from other buyers conducted with in the last one year 24 Accidents or Injuries register 25 Written Agreement with the Union or the work's Committee 26 Records of the Minutes of the meeting, at least for the last one year 27 Overtime Records for the last one year 28 Minimum Wage 29 Notification 30 Safety Regulations and Operating procedure of Machines 31 Contracts with waste disposal companies 32 Chemical Disposal Records for the last one year 33 Social Guard's Contract 36 Organization Chart F Environmental Responsibilities 1 Impact Analysis 2 Waste minimisation procedures 3 Procedures related to minimisation of emissions to air and water 4 Risk analysis and response procedures 5 Prevention and mitigation procedures